A virtual data room can be a wonderful way to exchange sensitive files in a secure manner regardless of whether you are conducting due diligence on an investment, negotiating a deal with manufacturers who are partners, or performing other business transactions. It’s important to select an option that can handle huge volumes of documents while also providing the essential tools for efficient arrangement and project management. Consider features that allow you to organize files into subfolders and folders for easy access to find information, and include an index feature for files that allows you to rearrange files for optimal sequential viewing.

A trusted virtual dataroom will include security measures such as granular access authorizations and two-factor authentication. It may also come with time and IP restrictions in order to protect against leaks of data. Some providers also offer additional security features, including data loss prevention through encrypted file uploads, a customizable NDA, and a robust set of watermarks that can be adapted to display organization names, IP addresses, or other details.

Choose a company that provides flexible software that can be used for the future needs of your business. Startups, particularly, have a limited amount of IT resources. They need to choose an application that is easy to use and integrates easily into existing workflows. Choose a vendor that offers 24/7 customer support via live chat, and email. iDeals is one example. It offers support in more than 10 languages. Be sure to read the feedback of users from a variety of independent review platforms when you are reviewing vendors. You’ll want reviews that emphasize the capacity of each platform to handle large volumes of documents, and how responsive their customer service team is.